Customisable Order/Inventory Management System (automated) for Restaurant/Cafe using Airtable Interfaces and Make.com

Customisable Order & Inventory Management System (Automated) for Restaurant/Café

A fully automated and customizable restaurant/café management solution built using Airtable Interfaces and Make.com, designed for businesses seeking a modern, scalable, and free-to-use system.

What’s Inside:

1. Multi-Role Interfaces (No-Code Dashboards):

• Order at Counter Interface: Take customer orders efficiently with fields for customer name, phone number, order details, payment mode, and amount.
• Chef View: Instantly receive orders with a real-time status dashboard. Chef can update when items are prepared.
• Waiter Interface: Automatically notified when food is ready, allowing seamless serving and delivery status updates.
• Purchase Request View: Chef can flag ingredients that are running low. Selected items automatically appear in the “Purchase Requests” table with timestamps.
• Admin Dashboard: Real-time overview of Sales, Expenses, Inventory Status, and Customer Analytics.

2. Customer Tracking & Repeat Orders:

Automatically builds a customer database using phone numbers, tracks how often customers visit, and analyzes repeat orders for loyalty metrics.

3. Inventory & Purchase Workflow:

Inventory levels auto-update based on orders. Ingredients used per menu item are linked, enabling stock decrement per sale. Shortage alerts allow chefs to mark low items, and once stocked, managers can mark them as fulfilled.

4. Daily Automation via Make.com (Zapier alternative):

• Export Daily Sales, Expenses, Orders, and Inventory to Google Sheets.
• Email reports to stakeholders automatically.
• Daily data deletion/reset keeps Airtable under the free usage limit, enabling you to use this system forever with zero Airtable cost.

5. Modular & Fully Customisable:

• Add new menu items or ingredients without breaking anything.
• Modify interfaces easily as per team roles.
• No coding knowledge needed.

This is a perfect plug-and-play system for small and medium cafés/restaurants wanting professional-grade tools without monthly software fees.

Use Cases:

• Restaurants & Cafés
• Cloud Kitchens
• Pop-Up Food Stalls
• Small Food Businesses
• Coffee Shops & Bakeries
  

Why Use This System?

• No subscription software fees
• No technical setup needed
• Works on desktop, tablet, and mobile
• Accessible by your whole team in real time
• Customizable to fit YOUR workflow
• Built entirely in Airtable — a platform trusted by teams worldwide

Get the exact Airtable base we’ve built — plug it in, customize it, and start managing orders like a pro.

No coding. No fluff. Just simple, powerful order management.

All you need is just a free account on Airtable.